A power outage, lightning strike, hardware failure, or natural disaster could leave you without your important data or files. To avoid this, there are a couple of things you can do in advance: Syncing and Backing-up.
What’s the difference between Syncing and Backing-up?
Back-up solutions, like SolarWinds, Carbonite, and CrashPlan are designed to make a copy of the file in a completely different environment. They’re typically configured for extended retention periods.
A synchronization tool, such as One Drive, DropBox and Google Drive, ensures that two locations have the same files. In the course of that synchronization, if files are deleted, the delete is synchronized to both locations.
To completely protect your files/data from disappearing, we suggest you do both. Start with synchronizing all your files, and then back them up.
Laptops and desktops have decreased in cost, and the amount of storage inside them has increased greatly over the last few years. Unfortunately, even with that capacity, having all of your data in only one place is dangerous.
The back-up is the most important step to not lose anything, and there are several different types of back-ups. There are the ones that are based on the cloud and can automatically back-up everything you’re working on, and there are offline versions like external hard drives, where you archive all your information/data and store it somewhere safe and typically in an offsite location.
To back-up on the cloud, you have the option of automatically putting files in your cloud. It’s easy to maintain and to set up.
The main downside people have with setting up a cloud backup is the initial upload, which can take a few weeks or even a month. This depends on how much data you are trying to upload and the speed of your connection.
External hard drives
External hard drives usually store data more affordably than the cloud. They’re portable. They’re not dependent on an internet connection, so you can access your data whenever you want. You can also delete all those files from your computer to make space for new files, while retaining the files accessibly.
It is a hard drive, which means it can break and you can lose it. It’s also less secure, since hard drives aren’t password-protected. If you lose your hard drive and someone else finds it, all your data/files is in someone else’s hands.
Syncing and Backing-up are two important pieces in a healthy tech environment, especially in the case of a natural disaster – but also they’re just solid practices that we think everyone should do!